Version History


QMSCAPA for Workgroups, 1.59.3 < What do the version numbers mean?


QMSCAPA™ is quality management software designed by a user group of quality professionals, including assessors, auditors, consultants and quality managers for quality management systems. If you have an idea or new feature that you would like to see in QMSCAPA please join our user group by completing our web form.


Do you have an idea for a new feature in QMSCAPA? Let is know by sending an email with your feature request to our support group. (sherlock @ Click here to see what is planned on our list of new features.


10/09/2015 v1.32.16

Enhanced the AIM NC Reporting Module, which includes new report templates

Enhanced the Quality Dashboard

Enhanced the CAPA Task List report template

Added a new Export to Excel feature for key files

Added a new Import from Excel Wizard

Added batch entry feature for the On-time Delivery data from external programs

Added a copy to Excel feature to the Document Control Index

Added a copy to Excel feature to the Records Control Index

Enhanced the Customer Table

Activated a Customer Type field and validation table for classification of customers.

Enhanced the Risk Assessment and Management Module

Added Risk Impact Statements to the Risk Aspect module

Added Risk Response and Risk Status fields to the Risk Aspects module

Added Risk Type field to the Risk Assessment module

Added a Applicable Control Table to the Risk Assessment module

Enhanced the default Monitoring & Measurement Device reports.


06/01/2015 v1.31.5

Adjusted CWG group filter for CAPA display

Restored copy feature in the On-time Delivery Calculator

Enhanced the Supply Chain Management module

Added a sample Supplier /Vendor Survey Questionnaire

Click here to download a PDF copy of the QMSCAPA Supplier Survey Questionnaire


04/10/2015 v1.30.03

Enhanced the Document Version History log to sync with the document Current Revision date.

Enhanced the Monitoring & Measuring Device/Equipment Table to include intervals for scheduling calibrations and maintenance

Added two new reports for scheduling Monitoring & Measuring Devices for calibration or maintenance

Task may be linked to the AIM-NCR form

Added additional AIM-NCR reports

Added a Training Sign-in & Sign-out sheet

Added the Job Title to the employee training look-up table

Added spell checking to the Customer Satisfaction Survey Sets

Report templates have been updated


03/20/2015 v1.29.14

Updated the QMSCAPA CAPA Window Form to provide an expanded Root Cause and Corrective Action fields.

Updated the Vendor Table to include fields for tracking surveys.

Added Reference Id fields (use as batch #, lot#, etc.) to Non-conformance Reporting, KPI forms and the Manufacturing/Production forms.

Enhanced the Document Control Index Table and Form

The System Document Id can be changed

Documents may be sorted by Document Status tab and Document Level

Author Id added to the Document Revision History Log

Enhanced the Records Control Index Table and Form


ichart02/25/2015 v1.28.5


Added additional CAPA charts

Added additional Performance Charts

Added a Monthly & Weekly Training Schedule Calendars

Enhanced Security Controls on Browse Tables

Transitioned references to Customer Complaint to Customer Feed-back


ichart01/24/2015 v1.27.8


Added graphical charting options for the ...

Corrective & Preventive Actions

Contract Review and Sales Quality Metrics

Customer Feed-back Table

Manufacturing / Production Quality Metrics

On-time Delivery Table

Performance Dashboard

Purchasing Quality Metrics

Process KPI Table

01/15/2015 v1.26.2

Enhanced calculations for used for evaluating suppliers and vendors.

Enhanced the Process Key Performance Indicator (KPI) data entry form.

Updated the File Manager.


01/07/2015 v1.25.1

Added active hyperlink to access documents and, or images from the Records Control Index.

The Document Control Index, numeric version field accepts two decimal places.

Corrected Dashboard calculation for rounding errors; now displays percentages with two decimal places.

Improved the Dashboard Label Set controls to simply use and setup.

Updated the File Manager.


11/24/2014 v1.24.4

Added a feature to save most reports as an HTML Output from reports.

Added an Email Assistant feature to send ALERT MESSAGES from CAPA Request, Customer Complaints or Non-Conformance Reports.

Enhanced the Performance Dashboard by adding optional Target Percents.

Limit the EXE to run only 1 session at a time.

11/18/2014 v1.23.1

Added a feature to save most reports as an Excel compatible file.

11/09/2014 v1.21.5

Added Browse Table for messages related to:

oAlerts for Quality, Environment, Health & Safety

oEmployee Initiatives

oNon-conformance Reporting

Enhanced the Process KPI Log and Reporting module.

Enhanced the format of the CAPA Table (set to descending date order)

Enhanced the format of the Customer Complaint Table (set to descending date order)

Enhanced Controls for Current Work Group (CWG) filtering

Login is optional if a user name and login code are not created.

Enhanced the Training Schedule Table (set to descending date order)

11/01/2014 v1.20.8

Enhanced the Management System Performance Dashboard

oAdded Percent of Achievement field to record 'actual attainment'.

Enhanced the browse table windows for the Training Programs and Training Schedule.

Corrected Training Program attachments.

Updated the field validation method on the Task List form.

Updated the method for free license deployment.

oClick here to download FREE LICENSE

oClick here to learn how to install the license.

Added new report template for Document Edit History Log.

10/24/2014 v1.19.3

Added a feature to the Document Control Index that provides an option to synchronize the Current Revision Date in the Document Index Record with the Version History Table.

Added a new Document Version History Report Template.

Added a copy feature to allow the Management System Standard clauses and elements to be directly copied to an Audit Plan.

Added a copy feature to allow a single Aspect of a Risk Assessment to be copied into the same Risk Assessment.

Updated the Document Index report.

10/9/2014 v1.18.3

In this version special attention has been focused on enhancing our Risk Assessment module, which now includes additional boundary controls that are user definable. Our default boundaries are Very Low, Low, Medium, High and Very High.

These boundaries can be triggered by user-defined values for evaluating Probability (P), Severity (S) and the Detection (D) of risk. A Risk Priority Number (RPN) is calculated at the Risk Aspect level and the Risk Assessment level. At the Aspect level the RPN equals P * S * D. The RPN at the Risk Assessment level equals the sum of all Aspect RPNs within a single Risk Assessment. Essentially, QMSCAPA can create and store thousands of Risk Assessments and related Aspects.

9/29/2014 v1.17.3

Enhanced the Risk Assessment module to by adding risk evaluation of boundaries.

Enhanced the Risk Assessment reporting.

Enhanced the Document Control Index.

Added Document Index Revision Log report template.


9/21/2014 v1.16.3

Enhanced the Risk Assessment module to track the results of mitigation

Added new Report Template for Audit Results.

Added a summary report for Customer Complaints.


9/10/2014 v1.15.1

1)Added Supplier /Vendor Evaluation Criteria Set Report (requested by user group).

2)Added Customer Satisfaction Survey Set Report (requested by user group).

3)Enhanced the Supplier /Vendor Table and Form.

4)Updated the default CAPA reports.

5)Enhanced the KPI browse table.

6)When Customer Complaints are copied to the CAPA log the Complaint 'Status' is posted with 'Copied to the CAPA log'. (requested by user group)


9/03/2014 v1.14.2

1.Activated the Quality Key Performance Indicators (KPI) database for public users (demo and upgrade).

2.Enhanced the Quality Calculators for:



c.Sales and Order Entry


8/26/2014 v1.12.2


1)Added to the CAPA browse table a feature button control to copy the CAPA log to Excel.

2)Added to the Customer Complaint browse table a feature button control to copy the Complaint log to Excel.

3)Enhanced the copy Complaint to CAPA log feature.

4)Enhanced the Vendor Evaluation table.

5)Added fields to save default file folder locations for management system documents and records.

6)Added an Elements Table related to the Management Systems Table.

7)Added a Sub-processes Table related to the Processes Table.

8)Added a Process and Element interaction report.

comsystemspro8/17/2014 v1.11.2

1)Added a Customer Survey Browse Table inside the Customer Form

2)Enhanced the Risk Assessment module by expanding the copy Risk Assessment Template feature, which allows any Risk Assessment to be copied.

3)Added a copy feature to the Risk Priority Number factor table.

4)Enhanced the CAPA Form for field completion.

5)Enhanced the Customer Complaint Form for field completion.

6)Added a method for auto-calculating response due dates for customer complaints based upon the type of complaint.

7)Added a method for auto-calculating response due dates for CAPAs based upon the type of CAPA.

8/10/2014 v1.10.4

1)Enhanced the Risk Assessment module by adding a copy Risk Assessment Template feature.

2)Added new feature to ImpExQMS for importing suppliers/vendors.

3)Enhanced the Supplier Evaluation Criteria Sets by adding a copy set feature.

8/4/2014 v1.10.2

1)Enhanced Customer Complaint Table and Form

2)Added Check-boxes for Request for RMA and Orders Canceled prior to Shipping.

3)Added RMA number field

4)Added Return Location Id field

5)Added Comments field for RMA

6)Added Other Locations Table (Ship To Locations) that is related to the Company (user's Company)

7)Separated the Records Control Index from the Document Control Index

7/21/2014 v1.9.12

1)Added 'Client Name' Order Sort Key and Tab for the CAPA Table.

2)CAPA file attachment look-up changed to allow 'All Files'.

3)Enhanced the Monitoring & Measuring Device Table and Form.

4)Enhanced the Training Table & Form.

5)Enhanced the Customer Complaint Table & Form.

6)Added option to print Customer Complaints by Date range and Status.

7)Enhanced the Risk Assessment module.

7/8/2014 v1.9.5

1)Corrected CAPA table display for Preventive Action Classifications.

2)Removed display filters on CAPA table.

3)Corrected Client search name field in Client Table.

4)Updated the default CAPA form to conditionally include fields for vendors, items, parts and other batch/lot information.

5)Added a related table for attachments in the Training Program Schedule.

6)Added group reference field to Customer Complaint and CAPA forms for batch, lot, run, etc.

7)Added security control to Customer Complaint Table for the Copy to CAPA button.

8)Added Transaction Id field to the Customer Complaints and CAPA tables.

9)Activated Shipping Carrier table.

10)Added Carrier Id fields to the field to Customer Complaints and CAPA tables.

11)Added Vendor Id field to the Customer Complaint table.

12)Provided direct access from the Edit Menu to the Product and Services table.

5/27/2014 v1.8.134

1)Includes support to allow the Windows OS Control Panel to control the QMSCAPA date field format; e.g. MM/DD/YYYY or DD-MM-YY and others.

2)Enhanced the Vendor Table and Form.

3)Added a Vendor Status look-up table.

4)Added horizontal control to CAPA task table.

5)Corrected display for Monitoring and Measuring table.

6)Update Training Schedule report

7)Updated display for Training Program Attachments

8)Added Section Sequence # to the Checklist Items Table.

9)Updated the Checklist default report.

10)Updated the Measuring and Monitoring Device default report.

11)Updated the Customer Complaint form to include estimated and actual cost fields, plus a user-defined Reference Field.

5/18/2014 v1.8.95

CAPA Log Table enhanced

Added Training Tab to Employee Form

Added Checklist Items Tab to the Checklist Form

5/2/2014 1.8.62

Corrected write-delay for auto-increment of the CAPA log.

Corrected Quality Purchasing Report Template.

Expanded Training Programs description field.

4/26/2014 v1.8.59

1)Made some tweaks to the Windows manifest to improve compatibility with Windows 8.1 (some users reporting the need to 'run-as-an-adminstrator';

2)Added two fields to the CAPA log, Estimated Cost and Actual Cost, to assist with measuring the cost of Corrective and, or Preventive Actions. The tally of these fields is based upon Estimated and Actual cost entered into a CAPA Task record. (requested by user group)

3)In the Company Setup, added the ability to change the Company Id; somehow users started out with a Company Id of zero.

4)Added a 'Document Name' field to the User Defined Guidance Table. (requested by user group)

4/21/2014 v1.8.43

1)Released user-definable help system (F1 Key) and question-mark button [ ? ]. (requested by user group)

2)Enhanced browse tables to allow users more options to arrange and sort columns. (requested by user group)

3)Increased user-defined Document Id field to 40 characters. (requested by user group)

4)Added a feature to allow users to edit the window field names for language translation or an industry specific vocabulary. (requested by user group)

5)Added CAPA Task List table linked to each CAPA. (requested by user group)

6)Added CAPA Task Reporting.

3/15/2014 v1.7.2

Risk Assessment Module in the style and functionality of an FMEA risk assessment.

Enhanced the CAPA module with product/service fields with a standardized look-up table. (requested by user group)

Enhanced the Customer Complaint log providing a complete copy to the CAPA log when needed.

3/8/2014 v1.6.745

1)Added security controls to the Monitoring and Measuring device table. (requested by user group)

2)Added security controls to the Document Type look-up table.

3)Added a new report for the selected Training Program. (requested by user group)

2/23/2014 v1.6.739

1)Corrected the re-size window strategy on Internal Audit Plan and associated auditor tables.

2)Updated sorting tabs on the Training Program table. (requested by user group)

3)Added an assortment of window enhancements based upon feed-back by the user group.

4)Updated Staff Training Plan reports.

2/14/2014 v1.6.716

1)Enhanced Training Schedule with Calendar Look-up Date Selector. (requested by user group)

2)Enhanced the Training Schedule report by adding a Date Selection Range.

3)Quality Dashboard for measuring continual improvement.

4)Internal audit findings form and database have been enhanced.

5)Integrated Microsoft Office spell check feature into the audit form. (requested by user group)

6)Additional functionality to the External Document Manager.

2/3/2012 v1.6.2

1)Added Microsoft Office spell check module for the Document RTF Editor (beta).

2)Added CAPA Issued Date field and Table sorting Tab. (requested by user group)

3)Additional table for CAPA attachments, which essentially provides unlimited attachments and respective management of attachments.

4)Enhances made to Training Programs and Training Schedules.

1/31/2014 v1.5.11

1)QC Checklist generator

2)Enhanced Document Control Index

3)Document Management Table with Document Editor, which supports Rich Text Format (RTF).

4)Supplier /Vendor evaluation and scoring system.

1/14/2014 v1.4.2

1)Added new Icon Quick Access Tool Bar

2)Added new Monitoring and Measurement Device Table (requested by user group)

, including:

a)Brand table

b)Calibration & maintenance frequency table

c)Calibration standards table

d)Device types

e)Device location names

f)Device owners

g)Device status

h)Monitoring and Measurement reports

3)Added an option to change the CAPA number.

4)Security Controls added to ...

a)Audit Results Table.

b)Audit Plan Table.

c)CAPA Log Table.

d)CAPA Log by filtered by CWG Table.

e)Customer Complaints Table.

f)Human Resource Table

g)Training Programs Table.

h)Training Schedule Table.

i)Training Students Table.

5)Added more fields to the CAPA browse tables.

6)Added new attachment field to the HR (Employee file)

09/12/2013 v1.2.45

1)Made adjustments to CAPA entries copies from Customer Complaints.

2)Made esthetic changes to the Quality Dashboard.

3)Enhanced the File Manager.

06/20/2013 v1.2.31

1)Further enhances to the Document Control Index.

2)A PDF viewer was added to the Document Control Index editor window. (requested by user group)

3)A User Defined Guidance table was added to the Help menu options. (requested by user group)

06/16/2013 v1.2.17

1)Added new features to the Document Management Module;

a.Moved the Document Control Index to the 'Edit Table' menu option.

b.Added Approved Date field;

c.Added Effective Date field;

d.Added Numeric Version counter field;

e.Added File Path & Name field;

f.Added a Document Version History table;

g.Updated Document Index by Document Id (report);

h.Updated Document Index by Title (report);

i.Added Document Index by Path & File Name (report).

05/05/2013 Version 1.1.7

1)Added support for the Windows 8 manifest;

2)Added support for the Windows Server 2012 Edition (requested by user group);

3)Corrected and tweaked user interface.

10/27/2012 Version 1.0.635

1)Added a Customer Complaint browse tables and reports. (requested by user group)

10/09/2012 Version 1.0.607

1)Corrected the way MS Word is loaded for Spell Checking. MS Word is loaded in the background when the F7 Key is depressed.

10/06/2012 Version 1.0.598

1)Added Training Programs browse tables and reports, includes training courses, training schedule and trained student records. (requested by user group)

2)Added a process for identifying Audit Plans to Copy the annual internal audit schedule for one or more standards from year to year.

3)Added  ' Spell Check ' for 'text fields' on most of the primary window forms.

7/20/2012 Version 1.0.498

1)Added framework and databases for new Dashboard for Monitoring Quality, which includes Quality Measurement Dashboard table, Dashboard window and a Quality Dashboard report.

2)Corrected look-up for the Company file when printing reports. Company logo and name print correctly again.

3)Created standalone File Manager bot for external database maintenance.

7/3/2012 Version 1.0.418

1)Manufacturing and Production Quality Calculator

a)Added a Manufacturing and Production table and form for calculating the over-all quality score as a percentage.

b)Added Mfg. and Production Analysis report for monitoring Manufacturing and/or Production quality.

2)Purchasing Quality Metrics Calculator

a)Added a Purchasing table and form for calculating the over-all purchasing quality score as a percentage.

b)Added  a Purchasing Analysis report for monitoring Purchasing quality.

3)Sales Quality Metrics Calculator

a)Added a Sales Contract table and form for calculating the over-all Sales quality score as a percentage.

b)Added  a Sales Analysis report for monitoring Sales quality.

6/24/2012 Version 1.0.362

4)Added Department Name lookup table to the Employee table and form. (requested by user group)

5)Added a Customer lookup table in the CAPA form. (requested by user group)

6)Corrected the Vendor lookup in the CAPA form.

7)Added Customer Survey & Satisfaction Calculator

a)Added a table for multiple Customer Survey Questions sets, which provides flexibility for many different industry and business types.

b)Added Survey table and form for calculating customer satisfaction.

c)Added Survey form printing.

d)Added Survey results reports for monitoring customer satisfaction.

8)On-time Delivery Log & Calculator

a)Added Delivery table and form for calculating delivery and shipping results.

b)Added On-time Delivery Analysis report for monitoring on-time delivery.

3/12/2012 Version 1.0.247

1)Moved security file to user selected data folder.

2)Made login optional for first time users.

3)Minor window and tab sequence adjustments.

2/18/2012 Version 1.0.239

1)Added to horizontal and vertical scroll bars to the main window document frame to allow easier navigation on smaller computer screens.

2)Fixed tab order on the CAPA form window.

3)Added cwhhla.dll to installation wizard.

2/11/2012 Version 1.0.219

1)Added vendor table

a)Added vendor field to CAPA window and printed form

b)Added two Vendor reports

i)By vendor name in alphabetical order

ii)By Tier Level and vendor name in alphabetical order

1/18/2012 Version 1.0.201

1)Internal Audit Schedule

a)Internal Audits Log

b)Internal Audit Reports


a)The Reports Directory now follows the user select Data Directory.

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